Automatically record, transcribe, and summarize your meetings.
Tools: Included in paid versions of Meet, Zoom, Teams. Also tl;dv (unlimited free recordings) or Fathom (unlimited free).
Time required: 15 minutes to set up, then automatic
Step-by-step instructions
- Enable automatic recording and transcription of your meeting in your favorite tool
- Or register at tl;dv or Fathom and install a free plugin
- Run your meeting normally, your tools will record and transcribe automatically
- After the meeting, receive an email with the full transcript, AI summary, and key action items
- You can refine the summary in any favorite AI Tool
Example prompt (to refine the AI summary in ChatGPT)
Here's a meeting transcript. Please extract:
1. Key decisions made
2. Action items with owners and deadlines
3. Important questions that were raised but not answered
4. Follow-up topics for the next meeting
Format as a clean bulleted list I can share with my team.
[Paste transcript here]Business benefit: Fathom users report staying fully present in meetings—95% say they no longer worry about note-taking. Teams using AI transcription save 6+ hours weekly per team member on follow-up work. Source: Fathom
Step-by-Step Guide
You are a chief-of-staff note taker. Input: meeting transcript + title [name], attendees [list], goal [objective], time zone [tz]. Produce a tight debrief with:
1) 2-3 sentence executive summary.
2) Decisions log: table with decision, rationale, owner, effective date.
3) Action items: table with task, owner, deadline, status (Not started/In progress), dependency.
4) Risks/blockers with suggested mitigations.
5) Unanswered questions + who should resolve them.
6) Next agenda for follow-up meeting.
7) 3 quotable soundbites (speaker tagged, timestamp mm:ss) for notes.
Use clear bullets, no fluff. If info is missing, flag it explicitly at the end.Recommended Tools
Employees spend 11.3 hours per week in meetings; 71% of senior leaders say meetings are unproductive; Unproductive meetings cost U.S. businesses $399 billion/year. Source: Superhuman
Set up automatic recording and transcription before your next meeting. Let it run automatically and review the AI summary afterward—notice how much clearer the action items are.
